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Medical Assistant
New Windsor

Seeking a Medical Assistant skilled in the clinical duties of a medical office.

Duties include but are not limited to:
- Rooming patients
- Taking vitals
- Documenting in medical records
- Communication with other medical offices/patients
- Two schedules needing coverage and a rotating weekend day every two weeks

CAD Drafter
KINGSTON

Seeking a temporary CAD Drafter for our client in northern Ulster County.  

Candidates must have:

  • Professional working knowledge of CAD software for house plans
  • Must know how to operate program successfully for Civil 3D programming including but not limited to:
  • Survey data
  • Site Topographic information
  • Building and generating surfaces
  • MUST BE ABLE TO TAKE ON WORKLOAD ALONE AND WORK COOPERATIVELY

FINANCIAL DATA ANALYST
POUGHKEEPSIE, NY

Financial data analyst will report to Director of Finance and will have an active role in the monthly reporting and analysis, developing financial models and dashboards, budgeting, budget modifications, cost reporting, forecasting, and projections.

Job Responsibilities:
 Prepare, review and distribute monthly financial reports to Assistant Executive Directors (AED) by business lines and cost centers.
 Coordinate financial questions/answers among business lines with AEDs and the Central Administrative (CA) departments.
 Track expenses and revenues vs. budget and analyze fluctuations.
 Prepare monthly executive and board financial package.
 Assist with the annual audit and preparation of materials for external auditors.
 Maintain and grow budget and reporting systems including but not limited to monthly imports, utilities, data table maintenance, general ledger reconciliation (Great Plains) and variance reporting.
 Create and update Management Reporter reports (Great Plains).
 Assist in the annual operating budget & reforecast process.
 Prepares and maintains a contract control sheet for all government grants and contracts.
 Ensures timely and accurate preparation of monthly, quarterly, and annual invoices and claims to public and private funding sources including reconciliations with general ledger and personnel records.
 Assist with coordination and management of all vendor and government contracts; liaise with AEDs to submit contracts with justification and required program data.
 Provide analysis of trends and forecasts and recommend actions by interpreting data and making comparative analyses.
 Evaluate profit and cost efficiencies in various areas of the organization as needed.
 Develop, maintain and distribute ad-hoc reports, financial models and dashboards as needed.
 Cross-train to perform in other areas of the Finance Department as required.

Job Qualifications and Requirements:
 Bachelor's degree in Accounting, Finance, Business, Economics or IT/MIS required.
 Minimum of 3 years’ experience in reporting, accounting, and/or financial analysis.
 Accounting/GAAP knowledge.
 Advanced knowledge of Microsoft Office (emphasis on Excel & Access).
 Intermediate knowledge of data query/data management tools (SQL, VBA, etc.).
 Prior experience working with Electronic Health Records (EHR) and/or medical billing systems is a plus.
 Demonstrated ability to build and manage financial models for business forecasting, variance analysis, and problem solving.
 Strong initiative and ability to manage multiple projects as well as strong follow through skills.
 Excellent Communication skills.
 Ability to complete projects timely and accurately critical.
 Must be detail oriented with strong organizational and analytical skills.
 Ability to work well with others in fast paced, dynamic environment.

MANAGED CARE LIAISON
POUGHKEEPSIE, NY

The Managed Care Liaison is responsible for developing relationships with managed care companies and ensuring that we have Medicaid Managed Care contracts in place with appropriate rates. The MCL will be completing managed care applications and credentialing information required for all managed care companies. They will ensure that Utilization Management requests are adhered to and authorizations are in place in advance of expirations.  

SPECIFICS:

  • Ensure that agency has a complete and updated list of managed care companies and contacts. Especially Medicaid Managed care companies.
  • Develop managed care policies and procedures
  • Inform and coordinate with the Medicaid Managed Care Plan (MMCP) when a child’s primary care provider needs to be changed
  • Coordinate with the MMCP’s foster care liaison
  • Be the primary contact person for the MMCP to assist in enrollment, dis-enrollment and transitions, secure an insurance identification card and a replacement insurance ID card (including temporary identification), immediate issuance of a Welcome Letter
  • Maintain eligibility for public or private health insurance
  • Assists with the preparation of managed care in-service information to clinical leadership
  • Complete monthly reports for finance team on various managed care transactions and statuses of credentialing and contracts.
  • Assist with consent and/or confidentiality issues
  • Assist with foster care placement changes including:
  • Access to health care
  • Facilitate a single case agreement when a child is placed outside of the MMCP’s service area or provider network
  • Coordinate with health care providers, including school and community-based services
  • Work with program leadership on referring children for needed services and assist in provider selection
  • Provide assistance with court ordered services and fair hearings
  • Coordinate benefits
  • Oversee all business functions related to Medicaid Managed Care.
  • Develop and implement a system of communication and notification with MMCP’s that includes:
  • Mechanisms for sending and receiving information, including new enrollments or disenrollments from MMCP’s
  • Foster Care Intake and Discharge status
  • Changes in placement or address
  • Changes in health status or provider  
  • Other duties as assigned

REQUIREMENTS:

Must have prior experience working with managed care companies. Ability to effectively communicate with various managed care liaisons. Ability to develop positive relationships with program leadership. Excellent written and communication skills. He or she must comply with required background checks, including:

  • NYS Statewide Central Register of Child Abuse and Maltreatment (SCR)
  • NYS Sex Offender Registry (SOR)
  • NYS Division of Criminal Justice Services (DCJS) fingerprinting
  • NYS Justice Center Staff Exclusion List (SEL)
  • NYS OMIG Medicaid Exclusion List
  • Complete Mandated Reporter training

Education: Bachelor’s degree required.

EXPERIENCE:

  • Must have prior experience working with managed care companies.
  • Have experience in the field of behavioral health, and foster care healthcare requirements.
  • Knowledge of Medicaid Managed Care policies and operations.
  • Worked on utilization management requirements.
  • Ability to effectively various Microsoft Office products, including Excel. Must have sufficient knowledge in excel to manipulate data, including filtering, sorting, some basic formula functions.

STAFF ACCOUNTANT
POUGHKEEPSIE, NY

**NOT FOR PROFIT EXPERIENCE REQUIRED**

Reports To: Director of Accounting and Financial Reporting
FLSA Status: Nonexempt (position entails a 35 hour a week commitment from Monday through Friday)

Job Responsibilities:
Accounting and Financial
 Performs tasks associated with the general ledger, including preparation and posting of monthly journal entries, account reconciliations, and assisting with monthly closing functions.
 Prepares and submits government claims and cost reports on a monthly and quarterly basis.
 Updates daily cash flow reports and accounts receivable tracking report
 Responsible for collections of aged receivables.
 Prepares government contract budgets and budget modifications.
 Assist with the annual cost report filings.
 Prepares bank reconciliations.
 Responsible for various account analysis and reconciliations on a quarterly basis.
 Reconciles various subsidiary reports to the general ledger.
 Updates and maintains revenue reconciliations and revenue tracking report.
 Assist with credit card activity reports and monthly reconciliations
 Performs unannounced petty cash audits at program sites and reconciles petty cash account.
 Assists with filing various financial regulatory documents.
 Assists with preparing schedules with required support documentation for all government and financial statement audits.
 Performs other duties as required by the Director of Accounting and Financial Reporting.

Job Qualifications and Requirements:
 Associate’s degree in Accounting or Finance or related field.
 3+ years of accounting experience with not-for-profit organizations.
 Proficient knowledge of computerized accounting programs, accounts payable and accounts receivable, fund accounting, and an understanding of relevant policies and procedures; preferable Microsoft Great Plains
 An effective communicator at all levels in the organization, with strong oral and written skills, a collaborative and flexible style, a strong commitment to customer service, and the highest commitment to professionalism and integrity.
 Strong problem-solving abilities
 Excellent Excel skills; knowledge of pivot tables.

TEMPORARY OVERNIGHT RESIDENTIAL COUNSELOR - FEMALE ONLY
DUTCHESS COUNTY

Seeking an overnight Residential Counselor working with drug and alcohol abuse residents to cover a medical leave.

Responsibilities:

- Establish and maintain good rapport and working relationship with clients
- Supervise/Monitor self-medication of clients
- Teach/Monitor and evaluate client skills of daily living
- Ensure clients are transported to needed services
- Responsible for designated case load
- Participate in client council meetings
- Report problems and behavioral changes

Requirements:

- HS Diploma or GED required
- Clean Drivers License
- TOBACCO FREE CAMPUS

MEDICAL OFFICE SPECIALIST
KINGSTON

This position provides clerical support to a unit.  While actual duties vary according to unit needs, the incumbent performs skilled keyboarding in producing a variety of correspondence, reports, manuals, brochures and case records.  In many cases, the work is transcribed from Dictaphone or similar media.  Other functions can include reception and the taking of notes for meetings.  In addition, the incumbent provides a variety of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail and other similar activities.  The Office Specialist is the primary contact point for the site.  The work is performed under generally well established procedures, with most independent judgment being exercised while performing reception type duties.  This position does not supervise other employees, but may direct the work of interns, temporary employees and other lower level employees.

TYPICAL WORK ACTIVITIES:
The following is indicative of the level and types of activities performed by incumbents in this title.  It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonable be expected to be performed by an employee in this title.

  1. Performs skilled keyboarding to produce correspondence, reports, tables and charts, case histories and to maintain large data bases;  Performs reception work, including providing routine information concerning unit procedures and services, collecting fees, scheduling appointments, referring callers to appropriate staff and taking detailed messages;
  2. Gathers, extracts and copies information for use by technical and professional staff;
  3. Opens new records to program by entering information into system, sending out necessary forms and documents and creating files and labels;
  4. Files materials in record system in accordance with guidelines; pulls records for use by staff or disposition to storage or destruction;
  5. Maintains records of time and benefit usage, employee certification and training;
  6. Opens, time stamps, sorts and distributes mail;
  7. Takes longhand minutes, prepares summary notes and submits to chairperson or administrator for approval before distribution;
  8. Reviews records and documents for completeness, compliance with standards and for accuracy;
  9. Performs a variety of clerical support work based on unit needs including logging records, copying, faxing, maintaining office supplies, processing bulk mailings and similar activities.
  10. Make reminder phone calls for next day appointments.
  11. Create and mail missed appointment letters.
  12. Provide coverage at other clinics within the agency as requested.
  13. Protect the security of medical records to ensure that confidentiality is maintained
  14. Process patient admission, correspondence, referral, and discharge documents, as well as information from other providers and services
  15. Compile and maintain patients' medical records to provide data for research or cost control and quality improvement efforts
  16. Enter data, such as demographic characteristics, diagnostic procedures/screenings, and other information relevant to treatment into records
  17. Release information to persons and agencies according to regulations and agency policies.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

--Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, records and reports;
--Knowledge of software packages for word processing to produce a variety of information and for database management to track information;
--Knowledge of office practices necessary for interacting with staff and the public, processing work flow, and filing and retrieving information;
--Knowledge of arithmetic to verify calculations and report on work activities;
--Skill in operating office automation equipment sufficient to produce work accurately and efficiently;
--Ability to take minutes and prepare summary notes;
--Ability to learn and work within procedures and guidelines;
--Ability to provide basic information and direction to clients, public and others;
--Ability to collect and record fees;
--Ability to develop and maintain collaborative and supportive working relationships with all members of the clinical and clerical staff; informs Clinic Director of relevant clinical and administrative issues; consult appropriately; actively support program goals and system improvements/changes.
--Personal characteristics necessary to perform the duties of the position;
--Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma and one year of full time clerical work experience, or completion of a clerical training program which includes an internship.

BENEFITS:

  • Medical/Vision Insurance
  • Dental Insurance
  • Life Insurance
  • 403B Retirement Plan with employer match after 1 year
  • Short and Long Term Disability
  • Voluntary Benefits: Hospital, Accident, Short-Term Disability, Cancer, Vision and Dental Aflac Plans, Pet, Legal Shield and ID Shield
  • Vacation, Personal and Sick Time
  • Tuition Discount Programs

ENTRY LEVEL WAREHOUSE/ASSEMBLY
SAUGERTIES, NY

We have immediate openings for entry-level Assembly and Warehouse positions with a great company in Saugerties, NY.

- These are reliable, long term, positions
- A great way to earn a steady paycheck every week
- 1st and 2nd Shift Available
- No experience needed!
- If you’re eager to work and open to learning something new give us a call today!

ADMINISTRATIVE ASSISTANTS

Normann Staffing is seeking Administrative Assistants for both long and short term temporary assignments in Ulster, Orange and Dutchess counties.  We are in need of individuals with at least 1-2 years experience in an office support job with an excellent work ethic, and good work references.  Strong computer skills, including proficiency in Microsoft Office and reliable transportation are required.  Prior experience in legal, medical, and not-for-profit offices is a plus.  *New paid time off benefits available for qualifying employees.*  

RNs
Multiple Locations

1-2 years experience as an RN in a healthcare setting, reliable transportation, excellent work ethic and good work references.

RESIDENTIAL SUPPORT PROFESSIONALS
Multiple Locations

High School Diploma/GED Valid/Clean Drivers License Reliable Transportation Must pass a background check (OPWDD) and drug screen Must be willing to work WEEKENDS Excellent work ethic a MUST

LPNs - EARN UP TO $3300 IN BONUSES IN ONE YEAR
Multiple Locations

Requirements of the LPN (Licensed Practical Nurse)

  • 1-2 years experience as an LPN in a healthcare setting
  • Current LPN license
  • Medical records, reliable transportation, excellent work ethic and good work references

CNAs - EARN UP TO $3300 IN BONUSES IN ONE YEAR
Multiple Locations

Requirements of the CNAs (Certified Nursing Assistant)

  • 6-12 months experience as a CNA in a long term care facility
  • Current CNA license
  • Medical records, reliable transportation, excellent work ethic and good work references

BOOKKEEPERS
Ulster County

Normann Staffing is looking for A/P, A/R and payroll Bookkeepers.   Candidates must have excellent work ethic, good work references and reliable transportation.

RESPONSIBILITIES INCLUDE:

  • Balance and maintain accurate ledgers
  • Match purchase orders with invoices
  • Coordinate bank deposits and report financial results on a regular basis to management
  • Monitor office expenses and tally and enter cash receipts
  • Pay vendor invoices and track bank account balances
  • Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets
  • Prepare quarterly and monthly tax returns, along with payroll, operating and business taxes