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PROGRAM SECRETARY

NEW PALTZ, NY

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Category:

FULL TIME

Status:

TEMPORARY

Type of Business

SCHOOL

Job Qualifications:

Schedule and Pay:

  • Hours: Monday-Friday, 8am-4pm
  • Pay Range: Up to $20/hour
  • TEMPORARY
  • Location: New Paltz, NY

Job Description:

Responsibilities Include:

  • The work involves responsibility for the performance of routine clerical tasks.
  • The work is carried out in accordance with established procedures and involves mid-level office duties which provide support to the function of a high-paced high school guidance office.
  • The class differs from that of Clerk in that Clerk does not perform significant typing duties.
  • Work is performed under the direct supervision of the Coordinator of Student Support Services.
  • Detailed instructions are given for new or difficult assignments.
  • Work is checked by observation and periodic review.
  • Supervision over the work of others is not normally a responsibility of the class.
  • Ability to organize, multi-task and prioritize with limited supervision;
  • Maintain strict confidentiality;
  • Interact with complex databases and time sensitive materials;
  • Proficient in Google Suite, Excel, and experience with Naviance desired; \
  • Ability to manage high pressure situations while maintaining a calm and professional demeanor;
  • Acts as receptionist, directing callers to the proper person or office and provides routine information;
  • Answers telephone, takes messages and makes appointments;
  • Sorts and files correspondence, vouchers and similar materials;
  • Operates a photocopy machine, adding machine or other office machines;
  • Maintains records and prepares simple reports;
  • Makes and checks routine arithmetic computations;
  • Pastes book plates, pockets and date slips in books;
  • Assists in taking inventories and may maintain inventory records;
  • Any other duties as assigned.

Minimum Qualifications:

Either:

A. Successful completion of one (1) year of study at a regionally accredited or New York State registered college, university or business school which included or was supplemented by at least one course in accounting or a related field; OR

B. Graduation from high school or possession of a high school equivalency diploma and one (1) year of full-time paid experience, or its part-time equivalent, in the compilation and maintenance of financial accounts and records; OR

C. Two (2) years of full-time paid experience, or its part-time equivalent, as described in B above; OR

D. An equivalent combination of training and experience as indicated in A, B and C above.

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