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PART TIME ADMINISTRATIVE ASSISTANT

HIGHLAND, NY

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Category:

PART TIME

Status:

TEMP TO PERM

Type of Business

FIRE DEPARTMENT

Job Qualifications:

Schedule and Pay:

  • Hours: Part Time, 20 hours per week
  • Pay: $16-$18/Hour
  • Temp to Perm
  • Location: Highland, NY

Job Description:

Duties and Responsibilities Include:

  • Preparing and processing correspondence, maintaining files, hard copy and electronic, appointment calendars, preparing reports or other documents, receiving, and disseminating calls, mail, messages, or other correspondence. Compiles statistical for monthly and annual reports.
  • Assist with purchasing— RFl's, RFP's, searching the web for information, specifications, descriptions, and additional information as needed. Contacting vendors for service, supplies, pricing, and information.
  • Provide support to the District and the Chiefs Office with assistance in recruitment of new members, processing and scheduling interviews, appointments, and physicals. Scheduling evaluations and tracking.
  • Disseminate training materials in hard copy, electronically via email and other methods, schedule training with other authorities as requested by the Chief or designee.
  • Complete special projects for the fire department as requested from the Chief's Office.

Knowledge, Skills and Abilities:

  • Knowledgeable and proficient with the use-of computers and software related to the position.
  • Ability to maintain detailed and accurate records.
  • Ability and experience in the use of window-based data management, including Microsoft Word, Excel, Power Point, Chrome etc. as well as ability to manage fire incident reporting system(s).
  • Good interpersonal, oral and written communications skills. Ability to establish and maintain good working relationships with the public, other municipal entities and employees.
  • Considerable knowledge of standard business practices contracts, and other pertinent documents and regulations.

Qualifications:

  • Minimum of twenty-one years of age.
  • Minimum of three years responsible office experience, administrative and secretarial experience, or combination of education and experience which provides the skill, knowledge, and ability to perform the functions of the position.
  • Valid New York State Driver's License.

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PART TIME ADMINISTRATIVE ASSISTANT
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