Job Listing

GRANT ADMINISTRATOR

POUGHKEEPSIE, NY

Apply Online

Category:

FULL TIME

Status:

TEMP TO PERM

Type of Business

NON PROFIT

Job Qualifications:

Schedule and Pay:

  • Hours: Monday-Friday, 8:30am-5pm
  • Pay Range: $26-$27/Hour
  • Temp to Perm
  • Location: Kingston, NY

Job Description:

Responsibilities Include:

  • To maintain accounting records and internal controls in accordance with generally accepted accounting policies, and the policies and practices of the organization and the agencies contracting with FSI for accounting services.
  • Responsible for compliance with government contract and other funding reporting requirements.
  • Assist in maintaining the general ledger, budget information and analysis of financial data.
  • To assemble and maintain all financial and budget information that is related to contracts and other funding sources.
  • Enthusiastically supports, practices, and communicates agency’s mission and statement of values. 
  • Our mission is to bring people together to find the support they need, improving their lives and communities, and building a stronger, safer Hudson Valley 

Grant/Contract Management

  • Knowledge of funding compliance and reporting for assigned grants/contracts;
  • Ability to comprehend contract terms and language      
  • Responsible for monthly/quarterly financial reporting to government agencies and revenue sources
  • Manage timely collection of requests for reimbursement for funding sources
  • Prepare comprehensive forecasts for assigned programs through detailed analysis of trends, information gathering communications with program and other staff, and thorough evaluation of actual data and projected events.
  • Assist in development and preparation of budgets and monitor the need for budget modifications and process required documents
  • Conduct meetings with program personnel and management to strategize on contract compliance issues, budget forecasting and budget modification, and make recommendations for effective use of resources
  • Communicate accurate financial information to allow for proper business decisions
  • Generate monthly reports to be used by the Associate Directors of Finance and CFO, analyze and identify variances, recommend remediation
  • Represent organization with respect to periodic audits performed by funders

Accounting

  • Record entries in the accounting system necessary for proper and accurate tracking of revenue and expenses for assigned programs
  • Work with Associate Director of Finance and CFO to develop organization-wide cost allocation plan, integrating organization budget and restricted contract funds
  • Review, record, and release temporarily restricted contributions
  • Monitor fixed asset and equipment purchases for funding sources and prepare associated reports as required by contracts
  • Review and record receivables/deferred revenue on a monthly basis   
  • Assist in maintaining the GL

Assist in Shared Departmental Objectives

  • Assist the Team in preparation and successful completion of the annual Independent audit
  • Identify and help develop streamlined accounting and financial processes

Other Duties as Assigned (which include but are not limited to)

  • Complete projects as assigned by the supervisory personnel
  • As the agency takes on additional programs, responsibilities may shift between staff
  • Local travel to the bank, post office, or between offices, as needed.

Competencies :

  • Excellent interpersonal, verbal, and written communication skills, the ability to work cooperatively, good time management and managing multiple priorities
  • Proficiency in computer software, i.e. Microsoft Office (Excel)and accounting software
  • General understanding and ability to apply accounting concepts
  • Attention to detail and organizational skills
  • Ability to learn and work within agency procedures and guideline
  • Ability to exercise sound judgement in tracking sources of errors and in using established guidelines to determine the necessary corrective action

Have Questions About This Job?

Please reference
GRANT ADMINISTRATOR
when calling or emailing
Thank you! Your application has been received!
Oops! Something went wrong while submitting the form.