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Job Qualifications:

Education Requirements: Candidate must have a High School Diploma and be Spanish Speaking. Requirements may include: Proven experience as an administrative assistant or office administrative assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Description:

Normann Staffing is looking for Administrative Assistants for both long and short term temporary assignments in Ulster, Orange and Dutchess counties. We are in need of individuals with at least 1-2 years experience in an office support job with an excellent work ethic, and good work references. Strong computer skills, including proficiency in Microsoft Office and reliable transportation are required. Prior experience in legal, medical, and not-for-profit offices is a plus. *New paid time off benefits available for qualifying employees.* Responsibilities may include: Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

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