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ACCOUNTS RECEIVABLE/PURCHASING SPECIALIST

POUGHKEEPSIE, NY

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Category:

FULL TIME

Status:

TEMP TO PERM

Type of Business

NON PROFIT

Job Qualifications:

Schedule and Pay:

  • Hours: Monday-Friday, Full Time
  • Pay: $18.40/Hour
  • Temp to Perm

Job Description:

Function:

  • Maintain accounting records and internal controls, in accordance with generally accepted accounting principles and strict adherence to policy and procedures, specifically in regard to accounts receivable (i.e. billing, cash receipts, collections).
  • Manage processing of purchasing and vendor payments, and maintains related system and vendor relationships.  Provide overall assistance in the accounting department.
  • Enthusiastically supports, practices and communicates agency’s mission and statement of values.
  • Our mission is to help families and individuals help themselves through direct services, collaboration, and advocacy.

Requirements:

Either

(A)       A minimum of five years’ of experience in accounts receivable and/or purchasing
Or:                          
(B)       A diploma from a community college (preferably in Accounting) or a  recognized business institute and two years of accounting experience

  • Excellent interpersonal, verbal and written communication skills, the ability to work cooperatively, good time management and managing multiple priorities
  • Basic understanding of insurance billing and remittances
  • Proficiency in computer software, i.e. Microsoft Office (Excel) and accounting software
  • Basic understanding and ability to apply accounting concepts
  • Willingness to travel locally for department business
  • Ability to learn and work within agency procedures and guidelines
  • Ability to exercise sound judgment in tracking sources of errors and in using established guidelines to determine the necessary corrective action

Job Responsibilities:

Processing of Accounts Receivable:

  1. Process and verify accuracy of accounts receivable transactions
  2. Prepare and generate client billings (Self-pay, insurances, other coverage)
  3. Prepare and generate organization billings (i.e. interagency, rent, miscellaneous)
  4. Manage receivable accounts; provide program staff with accurate data and recommendations for decision making
  5. Prepare and present accounts receivable reports to various stakeholders

Processing of Cash Receipts:

  1. Verify, code and enter cash receipts into accounting software for appropriate bank account and agency
  2. Ensure compliance with protocols/policies for cash processing across the agency
  3. Prepare and present cash receipt reports to various stakeholders

Purchasing:

  1. Responsible for securing and maintaining positive working relationships with outside vendors
  2. Purchase equipment and supplies for agency.  Ensure receipt (including packing slip review) and verify charges prior to processing for payment.
  3. Assume responsibility for deliveries to main facility and distribution to appropriate departments
  4. Maintain and catalog accounting forms for various programs.  

Other Duties as assigned (which include but are not limited to):

  1. Assist in lease management and other department functions
  2. Perform account analysis as requested by supervisory personnel
  3. Complete projects assigned by the supervisory personnel

Have Questions About This Job?

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ACCOUNTS RECEIVABLE/PURCHASING SPECIALIST
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