Job Listing

ACCOUNTS PAYABLE SPECIALIST

KINGSTON

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Category:

FULL TIME

Status:

TEMP TO PERM

Type of Business

HUMAN SERVICES

Job Qualifications:

Schedule and Pay:

  • Hours: Monday-Friday, 8:30am-4:30pm
  • Full Time, Temp to Perm
  • Pay Range: $15-$16/hour

Job Description:

Responsibilities:

  • Preparation of spreadsheets
  • Input data into Accounts Payable and General Ledger software
  • Research payable issues and communicate with staff and supervisors regarding account questions.
  • Assist with the accounts payable function to assure the current processing of accounts payable and will take initiative on projects, demonstrating excellence in teamwork, ensuring accuracy of work, maintaining confidentiality and setting the example of communicating respectfully and thoughtfully to peers, staff, people served and outside vendors.
  • Check all vouchers for accuracy, authorized signature and proper account coding.
  • Process all bills through the Accounts Payable system in a timely manner.
  • Run computer checks, prepare for signing and distribute.
  • Run ACH payments.
  • Maintain paid and unpaid bills file in an organized manner.
  • Research open invoices based on vendor statements.
  • Maintain and update vendor files and request for 1099 information as necessary.
  • Process monthly credit card charges as well as food, gas, & electric bills.
  • Process monthly SSI/SSA and semi-annual clothing checks for the people served.
  • Processing biweekly food checks for the people served.
  • Requisition purchase of supplies for the Finance Department.
  • Provide copies of fixed assets, inventory and grant purchases to staff accountants.
  • Maintain all accounts payable computer reports in an organized manner.
  • Setup files for each New Year and relocate old files annually.
  • Ensure proper filing and rotating of accounts payable files.
  • May be requested to perform other duties as they relate to Agency operations.

Qualifications:

  • Associates Degree in Accounting or related field and three (3) years’ related accounting experience.
  • Experience working within a fast paced, high volume environment.
  • Knowledge of the accounts payable function and how it interacts with Finance, Purchasing, Operations and other departments.
  • Understanding of accounting principles and how to apply them.
  • Microsoft Excel skills and other productivity applications.
  • Not for Profit or Healthcare experience preferred.
  • Strong communication skills and ability to proactively monitor customer satisfaction and the quality of the services provided.
  • Must demonstrate good judgment, organizational and analytical skills.


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ACCOUNTS PAYABLE SPECIALIST
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